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Legal Administrative Assistant (Ref.LCL099) – CLOSED

Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English by clicking on the below APPLY button.

Alternatively you can send us your profile to legaljobs@falkerin.lu. Please make sure to include job Reference#.

Work place: Luxembourg


  • Responsible for distributing corporate files to other departments
  • In charge of the data and corporate documents
  • Providing support to the business but most importantly being a valuable member of the Legal Team in Luxembourg
  • In contact with Luxembourg Administration and assuring that the deadlines are met
  • First point of contact when dealing with external providers
  • Handling the mail and all internal and external legal correspondence
  • Responsible for all communication with banks including processing payments and following on outstanding invoices
  • Distributing and filling legal documents
  • Update and maintain in good standing from a legal point of view the corporate records of the client companies
  • Application of AML and compliance procedures
  • Preparation of customer contracts (trust agreement, declaration beneficial ownership, domiciliation agreements, etc...)
  • Management & update of internal databases
  • Organization of meetings (with clients, intermediaries, legal counsel, notaries, ...)
  • Organizing the incorporation of companies (i.e. communication with banks, notaries, Luxembourg administrations, customers, clients’ consultants, etc...)
  • Preparation of minutes of general meetings (Ordinary or Extraordinary)
  • Preparation of minutes of meetings of boards of directors or managers
  • Preparation of proxies
  • Maintain the register of shareholders up-to-date
  • Filing of annual accounts with the Register of Commerce and Companies
  • Preparation and filing of excerpt of meetings, requisition form, mention
  • Prepare and provide assistance in the preparation of procedures
  • Prepare and provide assistance in the preparation of notarial deeds (increase / decrease of share capital, dissolution, liquidation, etc ...)


  • At least 3 years of experience in a similar role working in Luxembourg
  • Previous exposure to corporate governance and a track record of working as a Legal Assistant or Junior Corporate Officer
  • Fluency in English and French is a must. Any additional language skills would be considered as an asset
  • Dynamic, supportive and easy to work with
  • Team players with willingness to learn new things