Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English directly to legaljobs@falkerin.lu or by clicking on the below APPLY button. Please make sure to include Reference# of the position in question.

If the role is not in-line with your expectations but you would like to receive professional advice regarding your career, Luxembourg labour market or more information about other current job opportunities please contact us either by using one of the two electronic forms available on this website or by calling our Luxembourg office at: +352 27 32 4000. 

Responsibilities:

• Assist with all aspects of the administration of funds, management companies and associated fund structures
• Assist with all aspects of company secretarial matters including the preparation of agendas, collation and
• distribution of board packs, obtaining directors availability and drafting minutes for routine meetings
• Undertake routine office and clerical tasks where necessary
• Prepare and track payment instructions to settle expenses
• Assist with various filings in RCS
• Maintain accurate investor records in Investran and process investor changes
• Assist in the processing of routine fund operations, including investor capital calls and distributions
• Attend client meetings in respect of administration matters as required
• Daily time recording
• Monitor own pending tasks
• Organize and prioritize own workflow with help of line manager
• Deal with matters in a timely manner
• Give feedback regularly to your senior and line manager on progress of work

Requirements:

• Degree in Law, Economics or Business Administration (Bachelor or Master degree)
• Between 0 - 2 years' experience
• An awareness and understanding of current industry
• Basic technical knowledge (relevant in-house training to be provided)Skills and Abilities
• English oral and written skills are required, German and/ or French would be considered as an advantage
• Computer literacy skills are essential
• Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts
• Integrity
• ‘Can do’ attitude
• Strong commitment to client service excellence
• Proactive and disciplined approach to work
• Results driven