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Fund Administrator – Private Equity (Ref.LCL 676) – OPEN

Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English directly to legaljobs@falkerin.lu or by clicking on the below APPLY button. Please make sure to include Reference# of the position in question.

If the role is not in-line with your expectations but you would like to receive professional advice regarding your career, Luxembourg labour market or more information about other current job opportunities please contact us either by using one of the two electronic forms available on this website or by calling our Luxembourg office at: T: +352 20 33 4240 or M: +352 691 728 795.

Work place: Luxembourg
(Ref.LCL 676)


  • Provide assistance to clients in the implementation and administration of Luxembourg holding companies and fund structures
  • Liaise with clients and intermediaries on a daily basis
  • Assist with all aspects of legal secretarial matters
  • Preparation of agendas, collation and distribution of board packs and shareholder meetings
  • Drafting minutes for routine meetings and power of attorneys
  • Actively participate in client on-boarding projects and initiate bank account openings and systems set-up
  • Handling day-to-day operations of the companies and responding to clients’ requests
  • Being a point of contact for clients and third parties
  • Maintain accurate investor and company records, files and statutory documents
  • Monitor record on Luxembourg Business Registers, Shareholder Registers and eFront
  • Ensure regulatory and statutory filings are completed in a timely manner
  • Assist with the preparation/review of simple legal documents and ensure proper execution
  • Arrange for legalisations, notarisations and apostilles
  • Prepare manual and electronic payment instructions to settle fund expenses
  • Assist with the maintenance of the electronic payments library
  • Process and co-ordinate routine fund operations, including investor calls and distributions
  • Assist with the accounts distribution and filing process
  • Assist and support the induction, integration and training of junior staff


  • Excellent written and oral communication skills in English (French, German or another European language)
  • Hold a university degree preferably in law, finance or business administration
  • Ideally hold or study towards a relevant fund / corporate administration qualification (ICSA certificate or equivalent)
  • 2-3 years of prior experience in a similar position
  • Organisational skills, ability to multi-task and attention to detail
  • High level of integrity and dependability
  • Ability to work independently and as part of a team
  • Advanced computer literacy skills are essential
  • Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts