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Assistant Manager – Fund Services (Ref.# LCL701)

Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English directly to operationaljobs@falkerin.lu or by clicking on the below APPLY button. Please make sure to include Reference# of the position.

If the role is not in-line with your expectations but you would like to receive professional advice regarding your career, Luxembourg labour market or more information about other current job opportunities please contact us by using one of the two electronic forms available on this website.

Recruit. Quality. Future.™

Work place: Luxembourg
(Ref.# LCL701)


  • To provide professional and first-class administration services to a portfolio of complex clients in line with the defined business activities
  • To maintain and develop relationships with team clients and to promote the positive image of the organization through the professional application of services and knowledge. All tasks to be carried out efficiently and effectively, in accordance with the company's procedures
  • The Assistant Manager, Fund Services will interact with the Management and Directors as well as other teams within other group entities where relevant (e.g. in case of common clients)
  • Manage and develop client relationships and act as a single point of contact for Fund services of the PSF existing clients, new business and prospects
  • Coordinate the preparation of the board meetings and other statutory meetings for the PSF and its clients
  • Oversee and review the drafting minutes of board and other meetings, as well as other legal documents as required; e.g. board unanimous circular resolutions, sole shareholders resolutions, for the approval and signature of the relevant directors/managers
  • Assist the PSF clients with the incorporation of various legal types of companies and partnerships
  • Maintain and regularly monitor the PSF compliance framework in accordance with the regulatory requirements and to Group standards
  • Contribute to the maintenance, updates and keeping of the relevant procedures and processes up to date
  • Liaise and coordinate with relevant counterparties, e.g., banks, notaries, Luxembourg administrations and legal counsels, internal and external auditors, accountants
  • Ensure that all statutory filing, records and files of the PSF and its clients’ companies are up to date and accurate
  • Assist with the training of junior Staff and/or Trainees, when required
  • Apply as required the escalation procedure to Management and/or the Compliance Officer as applicable
  • From time to time, support the Associate Director with other tasks and activities, relative to their responsibilities and in accordance with the employee’s competencies
  • Ensure adequate cover of tasks is maintained within the Fund Team and in accordance with the employee’s capabilities and capacity


  • University degree in Law or similar professional qualification
  • At least 5-6 years experience within fund administration
  • Experience of developing and coaching others
  • Adequate professional experience as legal officer, paralegal, company secretary
  • Comprehensive knowledge and understanding of the Luxembourg Company Law and companies regulatory requirements; i.e. RCS filing, Apostille formalities etc.
  • Ability to review and/or prepare comprehensive board minutes
  • Experience with the relevant investor relations/ communication systems/ tools
  • Working knowledge of Microsoft Office, preferably Investran experience
  • Proficiency in English language, both written and spoken. Other language skills would be considered as advantage
  • Persuading and influencing
  • Decision making with conflicting and demanding deadlines
  • Ability to communicate effectively on matters at Board level
  • Ability to oversee internal projects
  • Integrity
  • Adaptable and versatile
  • Discrete and tactful
  • Emotional resilience
  • ‘Can do’ attitude combined with the ability to work independently
  • Role model demonstrating appropriate office conduct and attitude to work
  • Strong commitment to client service excellence
  • Proactive and disciplined approach to work
  • Progressive and takes responsibility for self-development and that of others
  • Results driven