Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English directly to legaljobs@falkerin.lu or by clicking on the below APPLY button. Please make sure to include Reference# of the position in question.

If the role is not in-line with your expectations but you would like to receive professional advice regarding your career, Luxembourg labour market or more information about other current job opportunities please contact us either by using one of the two electronic forms available on this website or by calling our Luxembourg office at: +352 691 728 795. 

Responsibilities:

• Co-ordination the day-to-day administration of the Luxembourg companies in compliance with legal requirements
• Provide support to the deal teams and fund management at the various stages of the investments
• Integral part of the global fund operations, accounting and legal functions
• Involvement in deal execution & oversight on deals with a large exposure to deal team personnel and investment controllers
• Exposure to main investment vehicles such as SICARs and RAIFs
• Significant involvement with PE vehicles requiring oversight of an AIFM (internally managed) and are subject to the CSSF supervision in the case of a SICAR
• Review / prepare relevant legal transaction documentation regarding the companies’ life cycle (acquisition, holding period, divestment etc. )
• Prepare contracts, agreements, reports or review of such documents
• Review / prepare corporate documents such as board minutes and proxies related to the investments
• Liaise with stakeholders, including lawyers and notaries
• Co-ordinate the filings with the CSSF and prepare the relevant documentation
• Shareholders: review / draft the documentation for shareholders’ general meetings
• Convening notices, proxies, minutes, filing with the Luxembourg trade and companies register
• Board of Managers: assist with the preparation of quarterly board meetings held in Luxembourg, in particular review and /or write up the minutes
• Review / draft resolutions of the Board of Managers and of the Shareholders when requested
• Provide support to the board member in terms of the details of the transactions
• Preparing legal documents for signing and legal validity of the documents/transactions
• Review corporate documents such as board minutes and proxies related to the investments
• Active engagement with the deal teams in the investment process
• Regular interactions with the deal team personnel regarding the performance of assets & any other events during the lifetime of the holding of the asset
• Review of engagement letters and letters of interest submitted by the deal teams
• Review & active involvement in providing comments on documents linked to the execution of deals
• Supervise KYC requests received from various stakeholders
• Supervise the relevant changes and accounts filings submitted to the Luxembourg trade and companies register by the executive assistants/paralegal
• Review of updated shareholders’ and instruments’ registers prepared by the executive assistants/paralegal
• Supervise the internal database
• Co-ordinate the execution of the documents with the executive assistants
• Supervise notarisations and apostille
• Update the Sharefile for the custodian / auditors with the executive assistants/paralegal
• Ensure appropriate filing (electronic and physical, including Sharefile) is done by the executive assistants

Requirements:

• College Degree or similar qualification in Law or Business Administration
• Good knowledge and understanding of Luxembourg corporate Law
• Practical experience of private equity and Buyout investment structures, of their legal and administrative requirements and day to day business
• Minimum of 3 years of experience in the transactional department of a Luxembourg law firm
• Leadership and team spirit
• Attention to detail
• Flexibility and collaborative “can do” attitude
• Excellent communication skills, both verbal and written
• French/German speaker is a bonus and fluent in English
• Excellent office skills (Excel, Word, Adobe, Outlook)

We offer:

• Atractive salary in a dynamic Private Equity House with excellent possibilities for professional progression.