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Fund Administrator (Ref.# LCL402) – OPEN

Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English directly to legaljobs@falkerin.lu or by clicking on the below APPLY button. Please make sure to include Reference# of the position in question.

If the role is not in-line with your expectations but you would like to receive professional advice regarding your career, Luxembourg labour market or more information about other current job opportunities please contact us either by using one of the two electronic forms available on this website or by calling our Luxembourg office at: +352 27 32 4000. 

Work place: Luxembourg


  • Liaise with the PSF’s existing clients on general matters
  • Assist with coordinating the preparation of the board meetings and other statutory meetings for the PSF and its clients
  • Take and draft minutes of board and other meetings; draft board unanimous circular resolutions, shareholders resolutions, arrange for the approval and signature of the relevant directors/managers
  • Process the investor transactions for the funds
  • Process the investment transactions of the funds
  • Assist the PSF clients in the execution by company's appointed board members of various types of agreements
  • Assist the PSF clients with the incorporation of various legal types of companies and partnerships
  • Assist the team with carrying out relevant KYC/AML checks in accordance with the regulatory requirements and to the Group standards
  • Liaise and coordinate with relevant counter-parties for the opening of bank accounts for new companies
  • Liaise and coordinate with notaries, Luxembourg administrations and legal counsels
  • Liaise and coordinate with internal and external auditors, accountants
  • Ensure that all statutory filing, records and files of the PSF and its clients’ companies are up to date and accurate
  • Act as a role model and instruct more junior staff and/or trainees, when required
  • From time to time, support the Director/Manager with other tasks and activities, relative to their responsibilities and in accordance with the employee’s competencies
  • Ensure adequate cover of tasks is maintained within the Admin Team and in accordance with the employee’s capabilities and capacity


  • The ideal candidate will have a university degree or similar professional qualification. In addition you will have 1-2 years relevant industry experience preferably as a legal officer, paralegal, company secretary or in a similar role preferably in PE/VC environment
  • University degree or similar professional qualification
  • General understanding of the Luxembourg Company Law and companies regulatory requirements; i.e. RCS filing, Apostille formalities etc.
  • General understanding of AML and KYC requirements
  • Understanding of fund structures and their transactions
  • Some experience in preparation of board minutes and resolutions
  • Working knowledge of Microsoft Office
  • Proficiency in English language, both written and spoken + Good working knowledge of French language (optional)
  • Other language skills are an advantage
  • Efficient organization of conflicting and demanding deadlines
  • Ability to communicate effectively
  • Ability to manage own projects
  • Integrity
  • Adaptable and versatile
  • Ability to work under pressure and adhere to deadlines
  • ‘Can do’ attitude combined with the ability to work independently
  • Role model demonstrating appropriate office conduct and attitude to work
  • Strong commitment to client service excellence
  • Proactive and disciplined approach to work
  • Progressive and takes responsibility for self-development Interest in the finance industry
  • Results driven