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Team Administrative Assistant (Ref.SJL278) – OPEN

Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English by clicking on the below APPLY button.

Alternatively you can send us your profile to supportjobs@falkerin.lu. Please make sure to include job Reference#.

Work place: Luxembourg


  • Electronic and paper filing of documents
  • Sorting all in-coming correspondence
  • Arranging for courier services, photocopying and archiving as required
  • Responsible for purchase of office supplies and stationary
  • Co-ordination of obtaining signatures for documentation
  • Co-ordination of compliance checks and certifications
  • Providing ad hoc general administrative support to the Luxembourg team as required
  • Support to Board of Managers
  • Diary Management and arranging of meetings and conferences as required
  • Assisting in preparation of Agendas, Resolutions and Board Minutes
  • Provision of Accounting Support
  • Scanning and filing of all invoices. Maintaining invoice log for portfolio of companies
  • Maintaining copies of bank statements
  • Assisting in preparation of payment wires and recharge invoices
  • Assisting in preparation of document packages to be distributed to third party accountants
  • Drafting of Capital Call requests and Asset Management Memos


  • Fluent in French and English
  • 2+ years of experience working as an administrative/accounting assistant
  • Excellent verbal and written communication and organization skills
  • Motivated, fast learner, self-starter, high problem-solving skills
  • Team-oriented personality with follow through and execution and multi-tasking skills
  • Advanced experience in MS office products, including Word, Excel, Outlook