Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English by clicking on the below APPLY button.

Alternatively you can send us your profile to supportjobs@falkerin.lu. Please make sure to include job Reference#.

Responsibilities:

• Electronic and paper filing of documents
• Sorting all in-coming correspondence
• Arranging for courier services, photocopying and archiving as required
• Responsible for purchase of office supplies and stationary
• Co-ordination of obtaining signatures for documentation
• Co-ordination of compliance checks and certifications
• Providing ad hoc general administrative support to the Luxembourg team as required
• Diary Management and arranging of meetings and conferences as required
• Assisting in preparation of Agendas, Resolutions and Board Minutes
• Completion of expense forms for GRE team
• Scanning and filing of all invoices. Maintaining invoice log for portfolio of companies
• Maintaining copies of bank statements
• Assisting in preparation of payment wires and recharge invoices
• Assisting in preparation of document packages to be distributed to third party accountants
• Drafting of Capital Call requests and Asset Management Memos

Requirements:

• Fluent French and English
• Good Microsoft Office skills
• Excellent communications skills
• Team Player