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Manager Fund Administration (Ref.# LCL901) – OPEN

Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English directly to legaljobs@falkerin.lu or by clicking on the below APPLY button. Please make sure to include Reference# of the position in question.

If the role is not in-line with your expectations but you would like to receive professional advice regarding your career, Luxembourg labour market or more information about other current job opportunities please contact us either by using one of the two electronic forms available on this website or by calling our Luxembourg office at: T: +352 20 33 4240 or M: +352 691 728 795.

Work place: Luxembourg
(Ref.# LCL901)


  • Act as a single point of contact for Fund services of the existing clients, new business and prospects
  • Coordinate the preparation of the board meetings and other statutory meetings for the Company and its clients
  • Take and draft minutes of board and other meetings
  • Draft legal documents as required; e.g. board unanimous circular resolutions, sole shareholders resolutions
  • Assist the clients in the execution by the Company appointed board members of various types of agreements, including financing agreements
  • Assist the clients with the incorporation of various legal types of companies and partnerships
  • Maintain and regularly monitor the Company’s compliance framework
  • Carry out relevant KYC/AML checks in accordance with the regulatory requirements and to the Group standards
  • Draft and maintain relevant procedures and processes up to date
  • Liaise and coordinate with relevant counter-parties for the opening of bank accounts for new companies
  • Liaise and coordinate with notaries, Luxembourg administrations and legal counsels
  • Liaise and coordinate with internal and external auditors, accountants
  • Ensure that all statutory filing, records and files of the Company and its clients’ companies are up to date and accurate
  • Assist with the training of junior Staff and/or Trainees, when required
  • Apply as required the escalation procedure to Management and/or the Compliance Officer as applicable
  • Support the Senior Manager/Director with other tasks and activities, relative to their responsibilities and in accordance with the employee’s competencies
  • Ensure adequate cover of tasks is maintained within the Fund Team and in accordance with the employee’s capabilities and capacity


  • University degree in Law or similar professional qualification
  • Experience of developing and coaching others
  • Managing a small team of more junior staff
  • Adequate professional experience as legal officer, paralegal, company secretary
  • Comprehensive knowledge and understanding of the Luxembourg Company Law and companies regulatory requirements
  • Good knowledge and understanding of AML and KYC requirements
  • Ability to review and/or prepare comprehensive board minutes
  • Working knowledge of Microsoft Office
  • Proficiency in English language, both written and spoken
  • Good working knowledge of French language
  • Other language skills
  • Persuading and influencing
  • Decision making with conflicting and demanding deadlines
  • Ability to communicate effectively on matters at Board level
  • Ability to oversee internal projects
  • Integrity
  • Adaptable and versatile
  • Discreet and tactful
  • Emotional resilience
  • ‘Can do’ attitude combined with the ability to work independently
  • Role model demonstrating appropriate office conduct and attitude to work
  • Strong commitment to client service excellence
  • Proactive and disciplined approach to work
  • Progressive and takes responsibility for self-development and that of others
  • Results driven