Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English by clicking on the below APPLY button.

Alternatively you can send us your profile to supportjobs@falkerin.lu. Please make sure to include job Reference#.

Responsibilities:

• Executive PA services to be provided to the PFS
• Meeting and travel bookings
• Expense claims
• Document preparation for meetings
• General administrative support including room bookings and VC organisation
• Providing general support to the Office Manager
• Support for Supplier Management: procurement of goods and services, support the management of supplier relationships, co-ordinating goods orders and service requests
• HR Support: luncheon voucher management, management and reporting from the employee absence system

Requirements:

• Prior experience in a similar role, with similar breadth of tasks
• Strong organisation/planning skills
• Ability to multi task and reprioritise
• Excellent attention to detail
• Strong communication skills
• Ability to build strong relationships internally and externally, and comfortable working with other offices in different locations
• Excellent written and spoken English and French are a must, Luxembourgish will be seen as an advantage